It’s crucial to convey a sense of urgency in your emails. A remarkably effective way to boost email openings and potential sales is by including content encouraging subscribers to take action. Email subscribers are more likely to act when they perceive a sense of urgency. It’s not just a marketing scheme; human psychology supports it.

According to a recent study, individuals stop thinking as much about a subject as they should when they feel a sense of urgency and focus on an action-oriented state of mind. Whether you’re writing an irresistible email subject line, drafting up a promo, creating an email invitation, or writing a social post, here are ten ways to grab your audience’s attention and ignite them into action.

1. Make Your Subject Line Appealing

The recipient of your email is encouraged to open it with a captivating subject line. Your email recipient will open and begin reading it more quickly if your subject line is fascinating, which is what you want! So that the reader understands how important and time-sensitive your message is, use words and phrases like “Urgent” and “Approval Needed email reply.” If appropriate, be sure to include a deadline in your subject line.

2. Give People What They Want

A product or service must be something that people actively want for urgency to be effective. All the limited-time promotions won’t make someone want your product if they aren’t interested in it.

It is important to maintain this in mind as you promote your website. If you’re using paid sources to direct traffic to an offer for something they don’t want, sending traffic on overall keywords that don’t speak to the plan is a waste of time and money.

3. Establish a Deadline

One of the most common methods to communicate a feeling of urgency in your email message is by establishing a deadline. Whether you’re marketing a hot sale, giving away tickets to an event, or asking subscribers to RSVP for a webinar, setting a deadline helps enhance conversions. In your content, you should thank subscribers for taking advantage of the offer within the specified period.

Limit the deadline’s length. You might not get the sense of urgency you want from a sale lasting a week. Try a two-day sale, 24 hours, or a brief flash sale.

4. Using Capital Letters, Exclamation Points, and Emojis

Use capital letters, exclamation points, and emojis freely in the subject line. Short phrases may be capitalized. Keep your subject line’s capitalization to a minimum of 5 words. All capital letters in subject lines could be interpreted as spam.

Emojis can be a very useful tool for conveying emotions. Exclamation points are also acceptable to convey a sense of urgency. Set the number of exclamation points per phrase or sentence to one maximum. Too many exclamation points can give the impression that you are shouting at the person reading the subject line rather than conveying a sense of urgency. Please refrain from using “!!!!!” at all. Subject lines with images may make your email stand out from the competition.

5. Make a Want

People desire a good or service more the more limited its supply. You may encourage consumers to click the Buy button by emphasizing how limited your product or service is or by at least giving the impression that it is going to run out.

One typical strategy for e-commerce companies to achieve this is to say that they only have a particular quantity of an item remaining in stock. The same concept may be used to market a service by, for example, restricting the number of consumers accepted each month.

6. Point Out Possible Savings

It’s crucial to emphasize the possible savings for your subscribers if you’re hosting a sale. Deals increase people’s sense of urgency to act since they do not want to pass up the opportunity. Consequently, you should add the savings or deal in bold, large letters.

Additionally, attempt to place the gift certificate or percentage discount at the top rather than the bottom of the email newsletter. This way, even if readers only scan the email, they can quickly see how much money they could save.

7. Release a Combination of Urgent and Directive Words and Phrases

Despite popular belief, CTA buttons rarely combine an active and urgent word or phrase. You’ve likely seen buttons with the phrases “Get Mine Now” or “Book Today.” They merely include directives for taking action. We now challenge you to think outside the box of traditional CTA buttons. You can use the VerticalResponse Button Builder to create your own call-to-action button for free.

Attempt to use verbs and urgent phrases together. By doing this, you are encouraging your subscribers to take quick action. Aim for a brief CTA button if your email content does have a lot of material and is rather lengthy. You may experiment with lengthier CTA buttons or links if your email message is brief and has few words.

8. Use Warm Hues

People respond to CTAs that use distinct colors to convey urgency. Red, orange, and yellow are the ideal colors for CTA buttons since they convey a feeling of urgency. Orange and yellow are connected to warmth and attentiveness, while red conjures enthusiasm, passion, and urgency.

Additionally, these hues stand out from the rest of your email’s text, making them obvious and legible. Make sure your buttons stand out from the rest of your website, no matter what color you choose.

9. Individualize Your Offers

Consider keeping track of the pages or products visitors see and tailoring discounts to their preferences. By customizing them, your offers that are based on urgency will be much more enticing. Alternatively, if you want to re-capture a lead who left their shopping cart empty, send them an email reminding them there is little time left to come back and make the purchase they were contemplating.

10. Send the Email During the Recipient’s Time Zone

Make sure to send the email at 9 a.m. in the recipient’s time zone if you and the receiver are in different time zones. Make sure your email appears to be the first one in the inbox.

The use of urgent language in emails can be an effective way to get a recipient’s attention and prompt a quick response. urgent matter previous email feel free business email.  An “urgent email sample” should clearly convey the urgency of the matter, whether it be a specific deadline or a request for immediate attention. When crafting an urgent email, it’s important to keep the tone professional and the language clear and direct. Including a specific call-to-action, such as “Please respond at your earliest convenience,” can also help ensure that the recipient understands the urgency of the situation. Utilizing pre-made email templates can also make it easier to quickly send an effective urgent email.


As you write your email, consider adding more urgency by changing the wording or adding design elements like CTAs, countdown timers, etc. It’s important to review every part of your email. Send your perfect email to your target market once you have mastered the art of expressing urgency in writing, and watch the sales come in.

Did we miss any tips? Share yours in the comments section below.

Send emails with a sense of urgency using VerticalResponse – It’s free up to 1,000 email contacts.

© 2015 – 2018, Contributing Author. All rights reserved.

Related Blogs

Ready to apply what you've
learned about Email